Our Privacy Policy
At Slope Soaring Sussex, (hereafter
referred to as “the club”), we are committed to protecting and respecting your
privacy.
We have not appointed a Data
Protection Officer to oversee our compliance with data protection laws as we
are not required to do so, but our Club Secretary and Committee have overall
responsibility for data protection compliance in our club.
Contact details are set out in
the "Join Our Club" section of the club website detailed below
This notice explains when and why
we collect personal information about people who join the club by whatever
means, how we use it, the conditions under which we may disclose it to others,
how we keep it secure and your rights in relation to your personal data.
We may change this notice from
time to time so please check the website at http://slopesoaringsussex.blogspot.co.uk/
or request a copy occasionally to ensure
that you’re happy with any changes.
By becoming a member of the club,
you’re agreeing to be bound by this notice.
Any questions regarding this
notice and our privacy practices should be sent by email or phone call to any
of the club committee as outlined on the above website under ‘’Join Our Club’’.
How do we collect information
about you?
We obtain information about you
when you apply to become a member of the club from the club application form
which you fill in.
What type of information is
collected about you?
The personal information we collect
includes your name, address, email address, telephone number and BMFA number.
The legal basis for processing your
personal data is to enable the club to fulfil our contractual obligations and
provide membership services which will include passing your details to the BMFA
for insurance purposes.
How is your information used?
We may use your information to:
process your
membership;
carry out
our obligations arising from your membership;
seek your
views or comments on matters relating to the club ;
notify you
of changes to our services;
send you communications which you
have requested and that may be of interest to you. (These may include
information about club events and contests and other club related matters, also
information from the BMFA that may be of interest.)
How
long do we retain your information?
We
will hold your personal information on our systems for as long as is necessary
to carry out our obligations in relation to your membership, or as long as is
set out in any relevant agreement between us. Where an individual person’s club
membership lapses their information will be securely kept for a period of one
year after which it will be deleted.
Who
has access to your information?
We
will not sell or rent your information to third parties.
We
will not share your information with third parties for marketing purposes.
All
members of the club must also be members of the BMFA, by joining the club you
give consent for your personal data to be shared with the BMFA to enable provision
of BMFA membership services including insurance.
Please
be reassured that we will not release your information to third parties beyond
the club unless we are required to do so by law, for example, by a court order
or for the purposes of prevention of fraud or other crime. www.bmfa.org/privacy
How
you can access and update your information?
The
accuracy of your information is important to us. You can check the information
we hold is correct on the member’s dashboard area of the BMFA website and
update the information if necessary directly through the website, or by email
to the club secretary.
What
are your rights?
(a)
the right to access;
You
have the right to confirm whether or not we process your personal data and
where we do, access to the personal data, together with certain additional
information. That additional information includes details of the purposes of
the processing, the categories of personal data concerned and the recipients of
the personal data. Providing the rights and freedoms of others are not
affected, we will supply to you a copy of your personal data. The first copy
will be provided free of charge, but additional copies may be subject to a
reasonable fee. You can access your personal data by email to the club
secretary.
(b)
the right to rectification;
You
have the right to have any inaccurate personal data about you rectified and
taking into account the purposes of the processing, to have any incomplete
personal data about you completed.
(c)
the right to erasure;
In
some circumstances you have the right to the erasure of your personal data
without undue delay. Those circumstances include:
the personal data being no
longer necessary in relation to the purposes for which the data was collected
or otherwise processed,
you are no longer a club
member and wish the data not to be held for our standard one year
(Please note a
request for data erasure for a current member would require that member to
forfeit membership. The data is required for the club to fulfil its
obligations. )
(d)
the right to restrict processing;
In
some circumstances you have the right to restrict the processing of your personal
data. Those circumstances are:
you contest the accuracy of
the personal data;
processing is unlawful but
you oppose erasure;
we no longer need the
personal data for the purposes of our processing, but you require personal data
for the establishment, exercise or defence of legal claims;
you have objected to
processing, pending the verification of that objection.
Where
processing has been restricted on this basis, we may continue to store your
personal data. However, we will only otherwise process it:
with your consent;
for the establishment,
exercise or defence of legal claims;
for the protection of the
rights of another natural or legal person;
or for reasons of important
public interest.
(e)
the right to object to processing;
You
have the right to object to our processing of your personal data for direct
electronic communications purposes. If you make such an objection, we will
cease to process your personal data for this purpose.
(f)
the right to data portability;
To
the extent that the legal basis for our processing of your personal data is
that the processing is necessary for the performance of a contract to which you
are party and such processing is carried out by automated means, you have the
right to receive your personal data from us in a structured, commonly used and
machine-readable format. However, this right does not apply where it would
adversely affect the rights and freedoms of others.
(g)
the right to complain to a supervisory authority;
If
you consider that our processing of your personal information infringes data
protection laws, you have a legal right to lodge a complaint with the
Information Commissioners Office. https://ico.org.uk
(h)
the right to withdraw consent;
To
the extent that the legal basis for our processing of your personal information
is consent, you have the right to withdraw that consent at any time. Withdrawal
will not affect the lawfulness of processing before the withdrawal.
You
may exercise any of your rights in relation to your personal data by written
notice to the club secretary.
April
2018
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